How to Use Instagram for Customer Service

Are your prospects on Instagram? Questioning learn how to use Instagram for customer support?

On this article, you’ll uncover 5 ideas to enhance your customer support on Instagram.

How to Use Instagram for Customer Service by Val Razo on Social Media Examiner.

#1: Add Buyer Service Contact Data to Your Instagram Bio

Customers will lose confidence or curiosity in a enterprise if their questions are ignored so be sure you inform them you present in-app customer support on Instagram. Put this info in your Instagram bio as a result of it’s the very first thing guests will see in your profile.

In We. Society Attire’s bio, they inform customers learn how to contact them in-app for customer support.


If what you are promoting doesn’t present customer support on Instagram, it’s necessary to let Instagram customers know and supply them with various choices. Right here’s how Ryanair does it of their bio:


Most prospects need to get solutions on the platform the place they ask their questions. Nevertheless, only a few firms present customer support on Instagram so it will possibly take hours, days, and even weeks for individuals to listen to again from them. Not all prospects are keen to attend for a reply and due to this fact will hunt down different contact choices. To fulfill your prospects’ wants and supply an omnichannel buyer expertise, it’s a good suggestion to supply a number of contact choices on Instagram.

With an Instagram enterprise account, you may add Instagram motion buttons to your profile to make it simple for individuals to contact you. These buttons seem proper beneath the bio part.

J.Crew permits Instagram customers to ship direct messages (DMs) and affords its e-mail deal with and telephone quantity as various contact choices.


#2: Characteristic FAQ Options in Instagram Spotlight Albums

Not all prospects will attain out to buyer assist after they have an issue and like to discover a answer to the issue themselves. That’s why it’s useful to supply self-service choices in your Instagram account.

One choice is to create Instagram story highlights for FAQs. With a brief 24-hour lifespan, Instagram tales don’t clog your feed with content material and the highlights function permits you to save story content material completely to your profile. You may collect a number of tales into one FAQ highlights album that your viewers can view at their comfort.

Tattoo artist Kate Memphis recurrently will get questions relating to her work so she created an FAQ highlights album for related tales. She calls consideration to this highlights album in her bio so customers can resolve service points on their very own if they need.


When you promote quite a lot of merchandise, you might need to create a number of FAQ albums on your best-sellers as BaliBody has accomplished right here.


Instagram story highlights seem beneath the bio part in your profile so it’s simple for Instagram guests and followers to search for options to their issues.

#3: Set Up Instagram Fast Replies for Direct Messages

When customers attain out with customer support inquiries through Instagram DMs, you’re seemingly answering lots of the identical questions again and again. Typing the identical response to every buyer can take a number of time so it’s useful to arrange Instagram fast replies on your mostly requested questions.

As soon as you already know your prospects’ ache factors, create an inventory of fast replies on your account. Then whenever you obtain a generally requested query in an Instagram DM, merely select the suitable fast reply to answer that buyer. Try this text to study learn how to arrange Instagram fast replies.

#4: Allow Instagram Notifications to Monitor Model Mentions

When sharing buyer suggestions on Instagram, not all prospects will go to what you are promoting profile to share their expertise and lots of most likely don’t even observe you. Since you don’t get notifications about these mentions, you might miss these conversations. Getting unfavourable opinions that you just don’t learn about can harm your model’s popularity and make prospects much less prone to belief you.

When you use Instagram for social customer support, it’s necessary to observe model mentions to know what your prospects are telling their followers about your services or products. When you’ve got numerous mentions to handle, you might have to look to third-party instruments for assist. There’s quite a lot of social media monitoring instruments available on the market so each enterprise can discover a answer that matches their price range.

Keep in mind, buyer response time issues. In case your viewers on Instagram doesn’t get well timed responses from you, they might change to a competitor for his or her subsequent buy. That’s why you’ll additionally need to arrange push notifications so that you get notified about all feedback, DMs, and model mentions you obtain.

You set this up in your account settings. Go to your profile and faucet the three-line icon within the top-right nook. Then within the pop-up menu, choose Settings.

On the Settings display, faucet on Notifications which can reveal quite a lot of push notification choices to select from. Flick thru these settings to allow the notifications you need to obtain on your Instagram account.


Handle Buyer Feedback Transparently

When what you are promoting responds to buyer feedback on Instagram, understand that transparency is a key part to buyer satisfaction. In a Pure Branding market analysis research, 73% of respondents claimed that they’re extra seemingly or very prone to pay additional for merchandise from extra clear firms. Being extra open about your merchandise and options is a confirmed strategy to serve each potential prospects and current ones.

Within the instance beneath, Keepcup replies to a buyer’s query on Instagram by suggesting another product which may higher meet their wants.


Understanding the feelings of shoppers can be necessary when speaking with them on Instagram. In case your buyer assist crew is aware of your prospects’ ache factors and desires, they’re extra seemingly to supply high quality buyer assist and enhance buyer satisfaction.

Merely put, it’s necessary to point out empathy to prospects as Lululemon does on this reply to a unfavourable remark.


#5: Transfer Essential Help Conversations to a Non-public Channel

Dissatisfied prospects will generally share their experiences in Instagram feedback. As a result of unfavourable feedback can shortly achieve assist from different dissatisfied prospects, most firms will promptly reply to those feedback to keep away from potential harm to their popularity.

If you reply to a buyer criticism on Instagram, you’ll usually need to take this dialog to a personal channel for decision. When prospects want to supply private information (e-mail addresses, order numbers, and so forth.) so that you can resolve their subject, it’s crucial to guard their information.

On this Instagram put up, apologizes to a buyer for a nasty expertise and encourages her to share her order particulars through Instagram DM.


The extra followers you will have on Instagram, the extra Instagram DMs you’ll obtain from prospects. So if in case you have a big following, managing your Instagram inbox can shortly develop into unwieldy. On this case, a greater choice could also be to resolve buyer inquiries through e-mail as a substitute.

Create an Instagram Buyer Help eBook

Whether or not you’re a big model with a customer support crew or a small enterprise with a single moderator, it is advisable to have tips in place for participating with prospects on Instagram so each response has a constant voice.

Take into account creating an Instagram buyer assist eBook with details about your services and different related areas of your organization. This information won’t solely assist practice your buyer assist crew but additionally enable them to extra shortly and precisely reply to buyer wants.

Professional Tip: When customers attain out to companies on social media, they count on to obtain a response in beneath 30 minutes. When you’re brief on workers, contemplate hiring a social media moderator to maintain monitor of your Instagram feedback, DMs, and model mentions.


The concept of offering social customer support isn’t new, because the variety of social media customers continues to develop and folks crave model communication on the platforms they use most frequently. When you’re questioning whether or not you must use Instagram for social customer support, listed here are three important causes to offer it a strive.

First, Instagram has 1 billion monthly active users and 37% of the U.S. population makes use of the platform.

Second, customers need to talk with manufacturers in-app. In response to Instagram, 90% of customers observe at the least one model in-app and 150 million individuals have a dialog with a enterprise each month.

Lastly, Instagram has business-specific options like group conversations in DMs, an Instagram story query sticker, clickable hyperlinks, push notifications, and lots of others.

As a photograph sharing software, Instagram isn’t the obvious customer support channel for companies, however if in case you have an Instagram presence and promote what you are promoting on the platform, you need to be able to deal with Instagram customer support inquiries.

What do you assume? Do you utilize Instagram for social customer support? Which of those finest practices will you strive? Please share your ideas within the feedback beneath.

Extra articles on Instagram advertising and marketing:

  • Discover ways to handle Instagram out of your pc.
  • Uncover learn how to get extra Instagram site visitors.
  • Learn the way to repost Instagram feed posts, tales, IGTV, and reels.

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