How to Get on Board With the Digital Transformation [+ Examples]

Ten years in the past, I could not have cared much less if the brand new burger place downtown had an internet site. Now, I do not belief one that does not. If your corporation is on-line, you are part of the digital transformation. Nevertheless it’s not sufficient nowadays to only “be on-line.” Companies that can thrive in 2021 which are working on-line — and the COVID-19 pandemic has proved this. 

Client shopping for conduct has drastically modified — at the moment, most customers are buying merchandise on-line, together with virtually 70% of millennials. In 2019, practically two-thirds of companies ( 64% ) had an internet site. If you do not have one, you could possibly be falling behind your on-line competitors. 

So, whereas it’s a fantastic step to have an internet site and a Fb web page, there’s extra to the transformation than simply having an internet presence — expertise ought to be ever-present in your entire enterprise operations. This piece will discover the digital transformation, why companies are getting on board, and description the roadmap for enacting one for your corporation. We’ll additionally give some real-life success tales from corporations which have purchased into the digital transformation.

Download Now: Free Digital Transformation Checklist and Timeline Planner


Primarily, a digital transformation essentially adjustments how companies present worth to their clients and streamline their processes. It’s a reminder that supplies and processes your organization makes use of throughout day-to-day operations, irrespective of how large or small, may want a brand new medium — expertise. Let’s check out why this transformation exists within the first place, with explicit reference to the current pandemic. 

Why do companies bear a digital transformation?

Merely put, issues are sometimes simpler once they’re on-line. New expertise makes web site constructing extra accessible and creates extra alternatives for companies to attach with their audiences. A digital shift additionally saves time. It’s possible you’ll already be utilizing some strategies of digital technique, like Standard Operating Procedures (SOPs) , social media scheduling tools, and instant messaging apps; these are all examples of small digital transformations that replace paper instructions, outbound marketing, and an extra trip to your managers’ desk.  

A shift to digital processes also makes it easier to conduct overall large-scale business tasks. For instance, online databases that sort and catalog customer information, and automation tools that take over day-to-day activities and allow employees to focus their efforts on more pressing tasks. 

Customers have also begun to expect the businesses they interact with to have some sort of digital presence, whether it’s an optimized Google My Business profile for easy access to mapping instructions or an automated chatbot that can answer their questions over Facebook Messenger . 

In addition, the COVID-19 pandemic has further proven and accelerated the need for businesses to get on board with a digital transformation. As companies around the world were forced to pivot to providing service online or at a distance from their customers, having digital tools at their disposal was, and is, critical to survival. 

Many businesses have adopted different online practices during the pandemic, like providing digital customer service . It’s likely that, as a result of the pandemic and general trends, customers will expect that they’ll be able to conduct business online with their favorite brands.

70% of companies at the moment are discovering that the digital shift is price it, and these companies both have a digital technique in place, or are earnestly working in the direction of one.

As an entire, 70% of companies at the moment are discovering that the digital shift is price it. These companies both have a digital technique in place or are earnestly working in the direction of one. Whether or not you’re already one in all these companies otherwise you’re hoping to start your journey, let’s go over three crucial questions that you should use as a roadmap for implementing your technique. 


Digital Transformation Technique

Enterprise leaders are confronted with a wide range of choices for enacting a digital transformation. As expertise turns into extra commonplace, there are a major variety of instruments to select from. Whereas it might be thrilling (and overwhelming) to think about all the potential upgrades you can also make to your corporation, a digital transformation technique will provide help to develop into extra targeted. 

This technique is actually a structured option to transfer by the method, the way you get from level A (pre-transformation) to level B (post-transformation). Let’s go over some guiding questions and extra necessities that can assist you create a viable digital transformation technique.

1. Why do we’d like a metamorphosis?

Like all plans and methods you’ve created for your corporation, designing your roadmap begins with figuring out your function. You can begin this course of by uncovering the challenges your corporation faces which have considerably impacted success or processes that you just really feel might develop into simpler with expertise. This may very well be something from day-to-day automation duties like sending out electronic mail newsletters or extra important enterprise wants like information assortment and storage. 

You might also be hoping to handle a number of challenges directly. For instance, say your corporation has had bother dealing with customer support requests since you’re utilizing completely different platforms to retailer buyer information and talk with clients. Reps might have problem accessing a consumer’s historical past together with your firm as a result of they should sift by different data and leap between platforms to search out the knowledge they want. This takes time, and purchasers might report being annoyed by how lengthy it takes to resolve their points. 

On this case, the reply to why do we’d like a metamorphosis? is that your customer support staff struggles to offer clients the experiences they need due to lengthy wait occasions and a disorganized information storage system. No matter your causes are, figuring out the challenges that expose the necessity for a digital transformation makes it simpler to create additional objectives and metrics that can outline your course of’s success. 

2. What do I want to realize to rework?

As talked about above, the challenges and ache factors you’ve recognized reply why it is advisable to remodel. Upon getting this why, it turns into simpler to determine what must be carried out and what steps it is advisable to take to beat the challenges you’ve outlined. 

Intention to provide you with metrics or aims you should use to information your self and your groups by this course of, together with workflows, figuring out key stakeholders, and assigning crucial duties. You probably have a number of ache factors, provide you with not less than one goal or aim for every one in all them. 

If you establish these aims, provide you with a timeframe wherein they need to be met to reach your transformation. Persevering with with the earlier instance, your problem is that reps don’t have entry to a abstract of consumer historical past. Your goal might be that, over the course of the 12 months, you need a streamlined course of for inputting and cataloging buyer info and a lower than one minute wait time for accessing buyer data throughout service interactions. With this aim in thoughts, you understand what it is advisable to obtain to say that you just’ve remodeled your course of. With this, it turns into simpler to establish the instruments that can help you alongside the way in which. 

3. What do I want to vary to satisfy these objectives?

The ultimate query entails researching and figuring out the expertise you’ll have to efficiently remodel. A few of these could also be middle-of-the-road instruments that provide help to attain your finish aim, whereas others stands out as the everlasting answer you implement and use without end. 

Utilizing the identical instance as earlier than, you’ll need to know the instruments you’ll want to make use of to start the method of transferring the info you have already got into the software that your representatives will use to entry buyer information throughout the timeframe you laid out. This might imply that your preliminary software is a straightforward information integration platform that you just’ll use to merge current information out of your completely different sources. After this, perhaps you’ll want a sorting software that catalogs and organizes information into business-relevant classes, and this information might be additional built-in right into a Customer Relationship Platform (CRM) that your entire representatives have entry to throughout buyer interactions. 

4. Get firm extensive buy-in.

A digital transformation impacts all areas of your corporation. Given this, it’s crucial that you just get hold of company wide buy-in , from packing and achievement to C-Suite executives. You’ll be able to’t simply say “Okay we’re doing this!” and count on a seamless course of, although. Because of this this precept comes after the primary three guiding questions — encourage buy-in utilizing the understandings you’ve beforehand gathered. 

One of many first issues it’s best to do is current groups with a transparent why assertion that explains the explanations your corporation must bear a digital transformation. Together with the why assertion, current a worth proposition to clarify the advantages the enterprise (and workers) will get hold of from this transformation. Possibly you may share pattern projections you’ve provide you with or a case research you’ve created based mostly on market analysis and aggressive evaluation (which we’ll cowl under). 

Lastly, it’s best to allow them to know that it’s an concerned course of. You’re not demanding that they get on board and cope with it — you need them to take part within the course of. They will pose questions, provide strategies, or just ask about their new duties.

5. Analysis trade and market rivals. 

As with most new initiatives, it’s essential to know what your rivals are doing. Conducting a aggressive evaluation can assist you do that, as you’ll generate a well-rounded image of how they’re performing. 

The outcomes of your analysis will doubtless provide you with an understanding of how they do their enterprise, in the event that they’ve applied and succeeded in a digital transformation, and uncover potential areas for your corporation to outperform them. It’s additionally essential to conduct general market analysis to know what traits your trade is experiencing to know the way you evaluate, or as a way of inspiration to additional information your course of. 

6. Create a finances. 

A digital transformation is a pricey course of, particularly if it’s a whole overhaul of your present strategies. When you perceive your function and description the way you’ll want to vary, create a budget . This finances ought to handle all potential bills you’ll encounter all through the method: software program prices for transitional and everlasting instruments, any prices to rent new expertise, worker coaching for brand spanking new processes, and allocation of funds for any sudden prices. 

The sudden prices part of your finances could also be an important, as a digital transformation is predicated on change. These adjustments are doubtless new, so that you’ll need to be ready if any points come up from adaptation difficulties alongside the way in which. 

7. Create a digital transformation roadmap.

Upon getting all essential info, the subsequent step is to implement your technique. Particularly, as talked about above, the way you’ll get from level A to level B. A digital transformation roadmap is the way in which to do that, and we’ll define the steps under.


Digital Transformation Roadmap

After you’ve created your technique, an in depth plan will information you thru implementation. HubSpot affords a free template that can provide help to schedule and work by a digital transformation roadmap, damaged down into seven weeks.

Firstly, this template comes with a guidelines you could fill in with the knowledge you’ve gathered whereas creating your technique. You’ll be able to enter advantages, what it is advisable to obtain to rework, the instruments you’ll want to rework, and key stakeholders for your corporation. Having all info in a single place makes it simpler to refer again to a typical doc as you navigate by your course of.

digital transformation research checklist from hubspot

Week one is all about gathering current gross sales and advertising supplies on paper, whereas week two dives into transferring your corporation on-line, and so forth. These small steps are designed to suit into your busy schedule and provide help to stay organized as you transition.

digital transformation checklist template

Week two is all about information migration. A free CRM, like HubSpot, can assist you enter enterprise information, buyer profiles, into a straightforward to entry database. 

Throughout weeks three and 4, it’s best to have a functioning web site and advertising assets that can provide help to study extra about your guests and their conduct. 

sample digital transformation checklist

The latter half of the weekly plan ramps up your on-line presence. Utilizing this template can assist you manage your new digital shift by space to keep away from doing one large push all of sudden and complicated workers.

Making a weblog throughout week 5 will provide help to discover your target market on-line. Posts ought to be about your goal market (if you happen to’re a tech advertising firm, posts ought to heart across the intersection between the 2) to display your experience. This can construct your repute as a thought chief in your trade.

By week six, it’s best to arrange a gross sales stream that can digitize your gross sales course of. On-line gross sales instruments mean you can preserve monitor of all of your contacts, log your conversations, and preserve tabs on-call schedules and upcoming conferences.

E mail and paid advertisements ought to be rocking-and-rollin’ by week seven. The e-mail software program you select will provide help to by the method of sending automated emails to subscribers and allow you to check out paid advert software program.

In a month and a half, most of your corporation processes might be digital.

Better of all, this template might be tailor-made to satisfy your corporation’ transformation particular person wants and provides you the wiggle room to develop as your corporation continues to scale — however as a place to begin, it will get you up and working. 

When you’ve created your digital roadmap, it turns into simpler to go extra in-depth into your processes and create a finalized record of the expertise you’ll want to reach your transformation. Beneath, we’ll go over some common digital transformation instruments to think about using.


Digital Transformation Instruments

Relying in your general transformation objectives, there are a number of platforms accessible that can assist you succeed and meet your aims. Nevertheless, there are numerous multipurpose instruments that may profit all sorts of companies, and we’ll go over just a few of them under. 

1. On the spot Messaging

As a substitute of getting a gathering or a protracted electronic mail thread for a fast message, think about using a company-wide instantaneous messaging software for fast and straightforward communications. Some instantaneous messaging companies are made for company settings, like Slack or Flock .

slack conversations dashboard example

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With these companies, you may file share, direct message, and create channels the place groups can collaborate and focus on initiatives. Consider it because the workplace water cooler — simply on-line.

2. Utility Instruments

Are you in search of new expertise? The most effective candidates (particularly ones preferring to work digitally) are on-line. For example, LinkedIn, a web site for skilled networking, is a superb supply for recruiting candidates: 

how to make a job post on linkedin demo

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Utilizing LinkedIn’s template will provide help to submit a list, and you should use LinkedIn’s industries operate to make sure it’s shared with related candidates. LinkedIn will provide you with a warning of latest entries and ship you their purposes, making the choice course of an internet breeze. That is an alternative choice to accumulating utility supplies by way of electronic mail, the place it is likely to be tough to construction, manage, and compile purposes. 

3. Gross sales Administration

Software program is out there to assist handle many aspects of your corporation, together with gross sales. This software program lets you handle calls, pipelines, reporting, and follow-up assets to assist your course of migrate easily on-line. 

hubspot crm sales pipeline manager demo

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For example, as proven above, HubSpot’s Gross sales Hub can be utilized to prepare your entire gross sales supplies on-line. Inside the platform, you may handle offers, filter contacts, and create completely different duties utilizing a dashboard that can assist you preserve monitor of your gross sales processes. 

4. Customary Working Procedures (SOPs)

You probably have sure points of your day-to-day that require a number of steps sometimes written down on paper, switch it on-line. This can scale back paper path and make the processes shareable and accessible to all workers. 

On-line SOP software program makes it simple to record procedures and job capabilities, which might be helpful for onboarding and worker coaching. To make a clean transition to your new digital software, contemplate speaking to workers and asking them to contribute and collaborate with you within the course of. The picture under is an instance of a digital SOP workflow administration software by .

sop checklist demo

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5. Buyer Relationship Administration (CRM) Software program

A CRM goes to be your finest buddy when shifting to an all-digital enterprise. Whether or not your objectives are to rework the shopper expertise, streamline gross sales, or digitize your advertising course of, a CRM will make these processes extra easy and even automate repetitive duties. HubSpot’s free CRM affords three hubs that provide you with an all-in-one enterprise platform designed for scalable development. 

hubspot crm homepage demo

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HubSpot’s free CRM affords three hubs that provide you with an all-in-one enterprise platform expertise. From customer support reps to gross sales leaders and enterprise house owners, this free CRM helps you absolutely switch your corporation on-line and drive development.

6. Video Chat Software program

Is your staff out of city however it is advisable to schedule a gathering? Are your representatives transitioning to a distant, work-from-home mannequin however you continue to need to preserve a collaborative setting? Use video chat software program to satisfy just about and preserve worker connections. 

Software program like Skype for Business and Zoom provide free web-chatting companies for skilled use.

skype video chat software demo

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Skype has automated subtitle settings and 1:1 capabilities, and the choice to host a number of individuals on calls directly. Most software program additionally has cellular purposes to ensure you’re accessible and in a position to meet at any level in the course of the workday. 

Although these instruments are designed to make your life simpler, chances are you’ll be confused about how they’ll apply to your corporation. Fortunately, many corporations which are becoming a member of the digital revolution are doing so as a result of they’ve related wants. Beneath, we’ll go over digital transformation traits that you should use to additional information your course of and perceive the best way to apply the instruments to satisfy your corporation wants.


Digital Transformation Tendencies

Because the digital world grows, many companies are leaping on the transformation pattern. Whether or not you have already got your individual plan otherwise you’re hoping to get inspiration for a future transformation, let’s go over digital transformation traits to look out for in 2021. 

Speedy Adoption of a Digital Working Mannequin

COVID-19 has required companies to shortly adapt to on-line fashions. Because the pandemic couldn’t have been predicted, many companies have been left scrambling to scale their processes as in-person, and on-site enterprise fashions grew to become unsafe. Most industries wanted to rise to the event except they merely couldn’t adapt to a work-from-home or work-from-online mannequin. 

For instance, customer support companies discovered themselves needing to combine on-line processes to efficiently meet buyer wants, like chatbots to answer routine and simple questions. Restaurants and grocery stores offering food services were forced to adapt to online food and grocery delivery options to continue to safely provide nourishment to customers. 

As COVID-19 related outbreaks become controlled, the need to adapt won’t die out but instead will become a requirement. Businesses will need to continue to utilize the new tools they’ve adapted or create detailed plans for future unpredictable circumstances that may force them to adapt quickly.  

AI and Machine Learning

Consumers are expecting personalized experiences now more than ever. Personalized experiences are also a driving factor of customer loyalty, as 41% of customers have reported switching companies because of poor personalization . This doesn’t simply imply that clients need you to seek advice from them by their identify once they name you on the cellphone; they need your corporation to know what they need earlier than they know they need it. 

Due to this, a preferred transformation pattern is the adoption of AI and Machine Studying instruments that contribute to personalised and customer-tailored experiences. A typical instance of that is the algorithms on Netflix. It analyzes your earlier watch historical past, likes and dislikes, and content material rankings to determine what you’re most definitely to take pleasure in and recommends new content material. This course of works, as roughly 80% of the TV shows individuals watch on Netflix are found by suggestions. 

Nevertheless, exterior of offering completely different experiences to your clients, AI and Machine Learning can even contain streamlining rote processes that your workers do themselves, like cleansing up and organizing your information or utilizing a social media scheduling software to submit and analyze your social profiles. McKinsey has predicted that, throughout the board, this sort of automation can increase productivity by 14% annually

Location-Adaptable Know-how

Additionally influenced by COVID-19, companies in 2020 have realized how essential it’s to have an arsenal of instruments accessible that can enable their workers to work remotely every time essential. A few of these instruments are acquainted choices, like Google Suite, Microsoft Office Teams, and Trello, however further instruments have gained reputation all through 2020.

Ring Central is one in all these instruments, because it allows calls to your corporation line to be forwarded to cell phones, or distant working workers. That is extraordinarily helpful for buyer expertise targeted companies. Zoom is one other software that has develop into a communication powerhouse over the previous couple of months. It’s an easy-to-use desktop platform for scheduling, internet hosting, and recording firm conferences. 

All in all, COVID-19 has proven us that working from house is a precious modell for companies to contemplate, each throughout and after the pandemic. Some companies have already dedicated to persevering with this observe as time goes on. For instance, Google has pushed again deliberate workplace returned dates to September 2021 and has stated that the corporate might be testing a versatile workweek mannequin the place workers can break up their workweek between working from dwelling and collaborating in workplace collaboration days.

Utility Programming Interface (API) Safety

As processes develop into digital, it turns into much more essential to guard the non-public, delicate info you retailer inside your organization platforms. Given this, a latest digital transformation pattern is an elevated want for API safety. 

In brief, the APIs you’re utilizing are the merchandise you’ve applied attributable to your digital transformation technique, like Slack. Slack is a software that may home enterprise communications between inner groups and enterprise workers. You’re doubtless utilizing Slack to ship out non-public info that’s business-sensitive, however how are you going to make sure that this information isn’t taken benefit of?API security

API safety entails utilizing security measures that guarantee your delicate info is safe and secure from hackers or exterior threats, like encryption companies and two-factor authentication. Whereas these measures are important for your corporation info, API safety can be essential to customers. 

For them, which means the knowledge you gather from them is saved securely and likewise secure from exterior threats. Which means in the event that they enter banking info in your web site to make a purchase order, they need that info secure from malware. You probably have an app that they’ve downloaded onto their cellphone, they need to know that the app is safe, and no third-party has entry to this info. 84% of shoppers are extra loyal to corporations with strong safety, so it’s price adapting these processes. 


Given the traits talked about above, it’s clear that digital transformation is one thing to give attention to for 2021 if you happen to haven’t already begun the method for your corporation. Or, you probably have, perhaps you’re hoping to handle a unique enterprise problem and begin a brand new course of solely. No matter your wishes are, let’s go over 4 real-life examples of manufacturers which have gone digital in a notable manner. 

1. Nike

Nike, a sportswear firm, has targeted their digital transformation technique on cellular units. Somewhat than needing to go to a retailer and seek the advice of with an in-person worker, their cellular utility makes use of machine studying and AI algorithms to check buyer preferences and former purchases to suggest merchandise they could take pleasure in. 

The corporate additionally created a scanning software the place clients can scan their toes and the AI makes use of 13 information factors to suggest one of the best pair of footwear. This automation eliminates the necessity to get hold of suggestions from an in-store worker, so customers could make choices at dwelling and spend much less time in shops as a result of they already know what they need. 

Throughout the pandemic, this software has develop into particularly helpful as clients can get shoe suggestions and make purchases on-line, making certain the security of in-house workers and different guests. 

2. Wepow

Wepow is a Human Sources tech firm. They’ve enacted a digital transformation to digitize the applying and hiring course of. Like Nike, the corporate has used AI and machine studying to research information to make it simpler for employers and purposes to attach digitally by on-line video interviewing and on-line purposes. 

Throughout the pandemic, companies like this have develop into a helpful useful resource as an alternative choice to in-person interviewing as distant work and security necessities don’t enable for in-house interviewing. 

3. Target

Goal, a U.S. based mostly division retailer, has spent the previous eight years enacting a digital transformation that bridges the hole between in-person and Ecommerce buying. 

A lot of their shops have been transformed and outfitted with new expertise like self-checkout kiosks and in-store scanners to acquire details about merchandise they’re fascinated about quite than asking for assist from a retailer attendant. In consequence, workers spend much less time on rote processes and give attention to customer support wants that may’t be solved with a digital software. 

A metamorphosis that has develop into more and more helpful throughout COVID-19 is their on-line buying and curbside pickup possibility. Though clients could also be shying away from visiting a retailer, they could not need to anticipate a shipped merchandise to reach at their home. Curbside pickup permits them to order every little thing they want on-line and seamlessly choose up their gadgets at a bodily Goal location with out leaving their automotive and getting into a retailer. 

4. Museo Nacional Thyssen-Borenmisza

A part of the attract of visiting a museum is the flexibility to aimlessly stroll by displays and lose monitor of time. This need hasn’t modified, however sadly, well being and security laws have restricted or gotten rid of the flexibility to soundly browse your favourite galleries. 

Museo Nacional Thyssen-Borenmisza, an artwork museum in Madrid, has risen to the event and undergone a digital transformation that permits artwork fanatics to proceed having fun with what the museum has to supply from the consolation of their very own dwelling. They’ve digitized a few of their hottest galleries and created an online museum walkthrough for guests to discover and immerse themselves within the artwork. 

Be a part of In on the Digital Transformation

Digital transformation is digital as a result of expertise is used to resolve conventional enterprise issues and improve the shopper expertise. For many companies, some kind of digital presence has all the time been important. Nevertheless, latest well being and security necessities have proven that now, greater than ever, companies will need to have the flexibility to rise to the event and meet clients on-line. 

To just be sure you’re one in all these companies, take the time to create a digital transformation roadmap, analysis the mandatory instruments, and perceive the traits which have impressed different companies to vary. Being ready now units you up for achievement, no matter what the long run holds. 

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