How to Run Marketing Team Meetings That Don’t Suck

Conferences suck. They’re time for folks to keep away from doing precise work, stare blankly at one another, throw in generic feedback to seem like they’re paying consideration, and in the event you’re fortunate, possibly come out with some depraved pocket book doodles.

Is that how folks understand your advertising and marketing conferences? I hope not, as a result of they do not truly should be that approach.

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Flip your advertising and marketing conferences into one thing helpful by — you guessed it — creating compelling content! (Oh my gosh, inbound advertising and marketing ideas work in actual life, too!)

As your group grows, it is vital for everybody to get in a room collectively and discuss what they have been engaged on of their nook of the world. So to make sure these advertising and marketing conferences aren’t blocks of time your group dreads, make observe of the following pointers for the right way to make advertising and marketing group conferences actually helpful on your workers.

How one can Run an Efficient Assembly

Whereas this publish will primarily give attention to advertising and marketing conferences, I need to tackle a team-agnostic part about efficient conferences as a complete.

As I stated above, conferences is usually a grandiose waste of time. It is tempting to run your work by others, collect suggestions or affirmation, or just keep away from the powerful stuff by calling conferences.

I am right here to inform you — do not do it. Step one to working efficient conferences is to solely schedule conferences when completely crucial.

Quarterly conferences to report on firm progress and vital information? In fact. Month-to-month conferences to the touch base on KPIs and recruit assist for tasks? Sounds nice. Weekly conferences to report on present duties and asks? I am torn on whether or not this one is critical, however for giant groups or groups with new workers, this could possibly be transfer.

Each second in a gathering is time away from heads-down work, the work that arguably strikes your enterprise ahead. Are conferences essential to take a break, contact base, and rally along with your group? In fact.

Secondly, to grasp the effectiveness and effectivity of a gathering, ask your group. Ask, “is [meeting] useful for you? In that case, what are its high two advantages for you?” This might help you perceive what share of your groups finds worth in your conferences and what elements or agenda objects could possibly be eliminated to save lots of time.

Talking of agendas, let’s focus on subsequent what your advertising and marketing assembly agendas ought to resemble.

Advertising and marketing Assembly Agenda

Whether or not your advertising and marketing group assembly is weekly month-to-month, this part will clarify the content material it is best to each single time. We additionally advocate making a slide deck that you just undertaking on your group in every assembly so you’ll be able to all observe together with every agenda merchandise.

Advertising and marketing Assembly Agenda Instance

For each assembly, it is best to have a devoted agenda slide that lays out three issues:

  • What can be mentioned in immediately’s assembly
  • Who can be main every dialogue
  • How a lot time is allotted for every dialogue

Check out one in all our latest advertising and marketing group assembly agenda slides:

marketing meeting agenda

Outlining who’s speaking, what they’re overlaying, and the way a lot time they’ve to debate it is going to assist stop the assembly from getting derailed. It’ll additionally stop folks from delving into unproductive conversations which can be greatest had at one other time and place.

As for what elements ought to be in your advertising and marketing assembly agenda, let’s focus on what to cowl throughout your advertising and marketing assembly.

Evaluation Essential Metrics

Do a fast assessment of your most vital advertising and marketing metrics. These should not be area of interest metrics, like e-mail unsubscribe fee, social media attain, or weblog subscriber progress; save these on your month-to-month conferences the place you assessment month-over-month progress.

These ought to be the metrics your advertising and marketing group is measured on. In different phrases, on the finish of the month, what metrics will inform you whether or not the advertising and marketing group succeeded?

Whereas each enterprise will probably assessment one thing completely different relying on their enterprise mannequin, listed here are some concepts for you:

It is vital to assessment your group’s vital metrics as a result of these are the way you’re measured onas an total advertising and marketing group. And in the event you do not all know the way you are faring because the month progresses, particular person contributors cannot do something to step up and assist your group’s numbers enhance.

A Little bit of Training

Advertising and marketing conferences ought to be a wholesome mixture of state-of-the-union content material and academic content material. Every week, have a pair group members current briefly about fascinating tasks they have been engaged on. This serves two functions: it lets folks know what their group members do all day, they usually get to be taught one thing new!

Give it some thought … would not it’s fascinating for a blogger to be taught slightly bit a couple of PPC experiment? Or for a social media intern to be taught in regards to the outcomes of the newest e-mail A/B test?

Sharing lessons from projects helps everyone expand their knowledge base, sidestep landmines if a project backfired, and implement effective new techniques that they never knew worked.

Boom — everyone leaves your weekly meeting a smarter, better marketer!

The Nitty Gritty Retrospective

Your meeting should also contain a review of the projects each employee (or if you’re a larger marketing department, each team) worked on last month/quarter/year, plus the results they’ve seen.

This is good for a few reasons. First, it keeps everyone accountable knowing that each meeting they need to stand up in front of their colleagues and explain just what they do all day. Second, everyone gets to learn from what everyone else worked on and become generally better marketers. Third, it helps everyone identify how individual teams are faring, and what projects they’re doing to improve their own metrics.

For example, if you have a social media team, this is their opportunity to report on the success of every single social network they manage. How is their reach faring? How much traffic are those networks sending to your site? How many leads are being generated? Why are some networks more successful than others?

While your weekly meetings (if you have them) may focus on more high-level, team-based metrics, a monthly or quarterly meeting is a good opportunity to do a deep dive into the channels and metrics that enable the entire team to meet its goals.

How You’ll Meet This Month’s Goals

After the retrospective, each employee or team should also present on their individual goals for the month or quarter, and how exactly they will meet those goals. This is not the time to be generic.

Teams should explain, point by point, everything they’ll be doing during the time period to meet the metrics they’re measured by.

For example, let’s say the email marketing team is responsible for driving more reconversions this month. What exactly will they do to, well, do that? Well, that slide might have some initiatives like A/B test email copy with and without a P.S., anoffers analysis to determine which offers convert at the highest rate, list segmentation experiments, tailoring lead generation offers to align more closely with personas to improve CTR … the list could, and should, go on.

This is also a critical time in your meeting for feedback. Build in time during every presentation — at least 5 minutes, more if you find you need it after a few meetings — for each team to solicit feedback on their proposed projects. This will help individual teams from getting derailed on projects that might not help them meet their goals, or perhaps other members of the marketing team have fantastic ideas that the teams hadn’t even thought of yet!

Big Wins

A little bit of recognition is a good thing. Set aside a couple of minutes — come on, you can’t find 5 minutes? — to showcase some of the amazing things your team members or department as a whole have accomplished.

This could be anything from press coverage, speaking engagements, engaging with power players on social media, a smash hit blog post, an email that received unprecedented click-through rates … you get the point. It’s easy to harp on where you’re falling behind, but a little cheerleading can help rally your team and remind them just how successful they can be when they put their mind to it.

Solicit Help

Everyone should have the opportunity to solicit help from team members during your marketing team meetings. The larger your team gets, the easier it is to work in silos — but everyone has their own little super powers that sometimes go unnoticed.

If there is a platform during every meeting for employees to share (if they need it) something they need a little help with, you may find others pipe up with a simple solution or resource that solves the problem.

There should also be a few minutes built into each presentation for a little feedback. If someone is presenting on the progress of an ongoing project, part of “soliciting help” may be getting feedback on what steps to take next. For example:

  • Is this project still worth pursuing?
  • How should we measure the success of this project?
  • Does anyone have a solution to a major roadblock?

So while there should be a few minutes at the end of each meeting dedicated solely to giving employees the floor to solicit help, time for feedback should be built into presentations if the presenter needs it.

You know what content to include in your marketing team meetings. Now, let’s discuss how to make those meetings run smoothly. These tips, despite helpful content, can make or break the usefulness of any marketing meeting.

1. Stay on time.

Start on time, you end on time, and honor the budgeted time set for individual presentations. I know it’s hard, especially when there’s a good discussion going on, but delegate a timekeeper who lets presenters know when they’re coming up to the end of their allotted time.

If you’re vigilant about this, people will start to self-edit their presentation, and meeting-goers will self-censor their comments, only contributing what truly needs to be said.

2. Don’t allow computers …

… said the internet marketing company. Seriously though, only the meeting coordinator should have a computer to pull up the agenda and presentations.

If others bring their laptops, you’ll find people can’t help but check their emails, get little bits of work done, and chat online, no matter how riveting the presentations are.

3. Build in time for a break.

Your weekly meeting may only be 30 or 60 minutes, but your monthly meeting could take a lot longer. In that case, build in time for people to get up, stretch their legs, go to the bathroom, get coffee, whatever.

You’ll start losing people’s attention otherwise.

4. End every meeting with action items.

Whatever you talked about during your meeting should be revisited briefly at the end of the meeting, preferably by the meeting coordinator. If you spend 20 minutes talking about how to solve your lead shortage problem at the beginning of your 90-minute meeting, there’s a good chance some of the to-dos and initiatives trickled out of people’s minds.

Make sure there’s someone taking notes throughout the meeting, and allot five minutes at the end of every meeting to review what people should start doing once they walk out of that meeting room.

5. Consider your remote folks.

Whether your entire team or just a few members are remote, it’s important to consider the remote meeting experience. As a remote worker myself, dialing into meetings as one of the few remote attendees takes a bit to get used to.

Research helpful technology to mitigate the gap between in-office and remote workers. Zoom is clearly an awesome selection, however different know-how like The Meeting Owl by Owl Labs could also be match on your group. At first of every assembly, check your connectivity and stroll by way of your slides to make certain the message is obvious for people at house.

remote meeting

Supply: Getty Photographs

Most significantly, collect separate suggestions out of your distant group members to grasp their struggles and accommodate their requests.

6. Evaluation metrics and have fun wins.

You realize these advertising and marketing metrics you determined to measure and assessment within the first part? Those that famous your group’s progress all through the month?

Now’s the time to see whether or not you hit your targets or not! If you happen to hit your targets, do two issues: have fun, and clarify precisely why you hit these targets. That second one is essential. Somebody ought to clarify what advertising and marketing actions strongly contributed to you hitting, say, your leads purpose. That approach you’ll be able to repeat these actions this month!

Conferences Do not Must Suck

Conferences are a crucial a part of work. They are a time to have fun wins, ask for suggestions or assist, and get aligned along with your group and firm.

Sit down along with your colleagues to audit your assembly schedule and see the place you’ll be able to trim time or lower conferences altogether. Efficient and environment friendly conferences are rather more vital than conferences for the sake of it. Your group will thanks.

Editor’s observe: This publish was initially printed in July 2012 and has been up to date for comprehensiveness.

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Initially printed Jan 14, 2021 8:30:00 AM, up to date January 14 2021

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