How to Create an Amazing Webinar in 2021

Making a webinar is likely one of the finest methods to interact with potential clients in an more and more distant world. 

Because the rise of distant work, folks depend on know-how for training and social interplay greater than ever. This implies extra Zoom conferences as an alternative of in-person conferences, extra walks to a house workplace as an alternative of commutes to a high-rise, and naturally, extra webinars as an alternative of reside occasions.

The B2B webinar platform BrightTalk reported a 76% increase in video, webinar, and digital occasions uploaded to their platform from March to June 2020. From April 2019 to April 2020, ON24 noticed a 167% increase in month-to-month utilization of its webinar platform. If there was ever a time to create a webinar, it’s now.

Download Now: Free Webinar Planning Kit

Are webinars lifeless?

In a phrase: no. Whereas webinars could seem outdated, particularly in comparison with social media developments that emphasize brevity over substance, they’ve confirmed to be invaluable within the time of social distancing.  

It wasn’t all the time this fashion. A couple of years in the past, we had been afraid that webinars had been a factor of the previous. Whereas practically half of shoppers reported eager to see extra movies sooner or later, we discovered that “Analysis content material” and “On-line programs,” each of which might fall underneath the webinar umbrella, ranked on the backside. 

Nonetheless, the vast majority of corporations are transferring towards a telecommuting mannequin, and the development reveals no sign of slowing down. The brand new “working from home economy” ensures that webinars stay a cornerstone of corporations’ advertising and marketing and gross sales methods.

As a result of corporations are turning to webinars to switch their reside occasions, the market is experiencing an over-saturation. It’s much more tough to make your digital occasion stand out from the pack. Fortunately, HubSpot and GoToWebinar teamed as much as deliver you the last word webinar planning package that may assist you to create a compelling, efficient webinar. 

Able to host a web-based occasion that may interact potential clients and drive lead technology? Comply with these steps to make an incredible webinar that works in 2021.

1. Brainstorm the appropriate subject.

Earlier than you will get began on making your webinar, you will need to determine the subject you wish to talk about.

The subject you select ought to reply questions that your viewers sometimes asks and ideally be extremely particular. For instance, for those who’re internet hosting a webinar on e mail advertising and marketing, you may select to concentrate on topic strains particularly.

Total, your webinar ought to present worth to your viewers. Take into consideration your organization as an entire and your distinctive worth proposition. What matters are you an professional on? What matters are you able to present worth on? Take into account selecting an academic subject, as such a content material performs very well. 

Align the subject with the purpose of your gross sales crew. A profitable webinar hinges on gross sales and advertising and marketing alignment. If the advertising and marketing crew creates content material that isn’t serving to their gross sales conversations, it gained’t be a profitable effort for driving high-quality results in gross sales.

Fortunately, you will have specialists at your disposal for developing with content material concepts that may truly praise and help the gross sales dialog: the reps themselves.

As an alternative of guessing what your gross sales crew may need a webinar to be centered on, ask them. Get reps’ buy-in for a webinar earlier than you intend it. Arrange a gathering to find new content material concepts and to search out out what ache factors they should assist clear up. This may go a great distance for guaranteeing gross sales’ comply with up with registrants is seamless as soon as the webinar is over.

2. Select a webinar format. 

When contemplating construction your webinar, you will have numerous choices. Panel discussions, Q&A’s, single-speaker displays, and interviews are the 4 most typical sorts. Different codecs embrace product demos and case research.

For panel discussions, you may invite trade specialists to debate a distinct segment, present subject inside your trade. 

For Q&A’s, you want solely the product specialists in your crew to reply your clients’ questions. 

Interviews are additionally an incredible alternative. You may both select an trade professional or a present buyer to interview them on their expertise together with your firm. 

3. Choose a webinar software.

There are a lot of webinar internet hosting platforms you need to use to create your webinar. Common platforms embrace ClickMeeting, GoToWebinar, and Zoom

Once you’re researching a software to make use of, contemplate your aims. How many individuals do you assume will attend? Do you want a software that might enable over 1,000 attendees? How a lot does it price? And the way simple is it to make use of? These are questions that it is best to look into when deciding on what webinar software to make use of.

Moreover, you will wish to ensure the software can deal with the kind of webinar you wish to host — can it deal with video chatting for panels or Q&A webinars? The precise software for you’ll depend upon the general aims of your occasion.

4. Assign roles to your crew members. 

After selecting the platform, you wish to assign roles in your crew. Usually, you’d want to decide on 4 folks: 

The organizer handles all sides of planning, from ideation to content material creation. They’re normally the first contact within the webinar platform. 

The presenter is the subject material professional, both in your crew or within the trade, who’s going to current on the subject you’ve chosen. 

The moderator is required for panel discussions, however not for single-speaker displays. This particular person will assist stimulate dialog for panel members. You can even assign a moderator for those who count on to obtain a whole lot of questions from attendees. 

Assistants are the crew members who’re at hand in case of a tech or one other sort of emergency. If there’s no sound, an assistant can step in to resolve this downside. Like moderators, assistants also can handle the chat field in the course of the occasion. 

5. Produce the content material.

When you discover a software and you recognize the subject you wish to current on, it’s time to create the content material relying on the kind of webinar you wish to host. Will or not it’s a PowerPoint and speaking head presentation? Or maybe you wish to do a reside panel Q&A? Both means, you will have to provide the content material and put together for the large day.

For instance, for those who’re making a PowerPoint, you will must create your slide deck. Guarantee that the slides emphasize your factors, however do not embrace a script. These slides ought to be visually interesting and embrace attention-grabbing graphics, akin to photographs or GIFs.

In case you’re internet hosting a discussion-style webinar, plan out your audio system, collect viewers questions, and put together another questions you might need so you may prioritize your time in the course of the webinar.

6. Choose the appropriate day and time.

To pick out a time and date on your webinar, you will wish to contemplate the place your viewers lives. Use instruments like Google Analytics to see the place individuals are, so you may select a handy day and time zone.

ON24 studies that Wednesdays and Thursdays are the best days to host webinars, with 11 AM being the very best time. One other widespread time is 10 AM. Each are nice for a variety of time zones, and may keep away from most commute occasions or work hours. Usually, these occasions keep away from conflicts for the best variety of folks.

Nonetheless, in case your viewers is solely in america, then you definately would not want to fret about world time zones. As an alternative, you may concentrate on planning a time when most individuals aren’t commuting. For instance, early afternoon or after work hours are usually good occasions.

7. Follow your webinar earlier than the occasion. 

Follow is crucial for a profitable webinar. Many issues can go improper on the day of the occasion, however by getting ready, you may keep away from technological mishaps. 

Training also can assist you to get acquainted with the platform for those who’ve by no means used it earlier than.

We extremely encourage making a faux occasion in your webinar platform. Publish it, ship a hyperlink to a different one in all your crew members, and observe as if it was an actual webinar. Your crew member would watch it as an attendee, which might inform you what the presentation appears like on the opposite finish. 

8. Promote your webinar.

Now that you have completed the backend work, it is time to make sure you have individuals who wish to attend.

To advertise your webinar, you may create a touchdown web page the place folks can enroll after which distribute and promote that hyperlink in a number of methods.

For instance, contemplate operating advertisements by way of social media and search engines like google and yahoo. Moreover, you will wish to use free promotion techniques — you may put up by yourself accounts, in your web site, and ship an e mail to your subscribers. It is necessary to make use of your individual follower base to get folks .

Reminder emails are additionally useful. Take into account sending “Do not Miss Out” or “Seats Are Filling Up” emails because the day will get nearer.

And when folks do enroll, you will wish to remind them main as much as the day. It’s best to ship them the webinar hyperlink about an hour earlier than so it is high of thoughts, they usually do not need to go on the lookout for the hyperlink of their registration e mail.

9. Comply with-up together with your viewers.

Webinars are clearly an incredible gross sales alternative, and you don’t need folks to depart your webinar and by no means consider you once more.

That is why you will wish to ship them a thanks e mail and collect suggestions from attendees so you may plan higher webinars sooner or later.

Do not forget that attendees usually prefer to have a recording. In case you ship them a hyperlink to the recording afterwards, they do not need to take fervent notes in the course of the webinar. This additionally means you may ship it to registrants who needed to attend however weren’t capable of.

When you’ve provide you with related content material matters on your webinar and arrange the occasion, it’s time to get that webinar in entrance of as many eyes as potential. 

With webinars, it’s not nearly producing preliminary pleasure; you need to construct pleasure and encourage engagement as soon as the webinar goes reside.

1.  Arrange a search-engine optimized touchdown web page. 

Step one in your webinar promotion technique is to create an optimized touchdown web page that may organically jumpstart registrations. 

This touchdown web page ought to have a goal key phrase within the title, a sign-up type, and optimized copy. Ideally, the shape ought to integrate with your other marketing and sales tools, mechanically turning registrants into contacts or prospects. 

2. Promote your webinar to present subscribers and contacts through e mail.  

Now that you’ve got a touchdown web page to direct customers to, it’s time to focus on your first attendees: individuals who already find out about your organization and clients who’ve engaged with you prior to now. 

After sending a customized e mail to your contacts, take the next steps: 

3. Promote your webinar through LinkedIn and different social media platforms. 

LinkedIn is a superb platform to advertise webinars. Webinars are normally created for different companies, and LinkedIn is the last word B2B advertising and marketing platform. 

LinkedIn now has an choice for digital occasions, which lets you add the webinar entry hyperlink. Registrants also can jumpstart discussions on the occasion web page, providing you with potential matters to deal with in the course of the presentation or Q&A. 

You can even promote the webinar by way of show advertisements on Google, Instagram, and Fb, although we encourage preserving the majority of your funding on LinkedIn. 

4. Ship reminder emails to registrants.  

When you’ve gotten registrants, that doesn’t imply they’ll present up. In spite of everything, for those who promote a webinar one to 2 weeks prematurely, a portion of your registrants are more likely to neglect when the reside date comes round. 

Bear in mind to ship out reminder emails the day earlier than and day-of the reside occasion to make sure a excessive reside attendance price.

5. Supply a certificates of completion, skilled improvement hours, or persevering with training credit. 

A simple approach to entice registrations is to supply one thing in return. Certificates of completion, PDHs, and CEUs are credentials that attendees will wish to obtain after the webinar. This additionally entices folks to remain till the top. 

Certificates of completion may be provided to just about any skilled. Industries akin to engineering, structure, software program engineering, and advertising and marketing require professionals to proceed their coaching after beginning their careers. 

6. Take into account co-marketing the webinar. 

Strive your hand at co-marketing. Among the finest methods to get new experience, generate curiosity for a chunk of content material, and broaden the attain of a marketing campaign is to run a co-marketed webinar. 

As an alternative of operating a webinar with audio system internally, attempt working with one other firm that’s going after an analogous purchaser persona and convey their experience into the dialog. 

Doing so creates extra attention-grabbing content material and provides you the chance to get your webinar in entrance of one other firm’s established viewers.

7. Survey members after the webinar. 

The one approach to get higher is to know how one can enhance. By sending an after-event survey, you may refine your subsequent webinar. Internet hosting a greater occasion will help you confidently promote it to prospects. 

On this survey, you may embrace a hyperlink to the following webinar that you just’re internet hosting, driving registrations for that occasion. 

8. Ship mandatory data to gross sales.

An enormous a part of the pre- and post-webinar course of is ensuring the appropriate data will get delivered to gross sales. That’s why GoToWebinar and HubSpot suggest creating one webinar hub that’s simply accessible by gross sales with the next data:

  • On-demand recordings of all webinars.
  • A calendar with previous and future webinars.
  • Documentation that particulars the webinars objectives, title, goal persona, funnel stage, key factors, audio system and logistics.
  • Promotional and follow-up emails.
  • Assortment of graphic and textual content CTAs gross sales reps can drop into their communications.
  • Mechanism to gather options from gross sales reps for brand new subject options and basic suggestions.

As soon as the webinar is finished, nevertheless, it’s time to ensure the gross sales reps are prepared to shut these leads. Ship a comply with up e mail to your reps and embrace the next data:

  • Leads who registered
  • Leads who attended
  • Leads who registered however didn’t attend
  • Leads who by no means registered
  • New SQL leads from post-webinar lead scores
  • Some other related webinar information
  • Ship e mail templates gross sales can use to ship to leads primarily based on their webinar habits. Embrace different related content material they’ll use to proceed to nurture leads within the coming weeks.

Placing the additional effort in will go a great distance towards ensuring the webinar is a hit from each a gross sales and advertising and marketing standpoint. 

Helpful Webinar Creation Suggestions 

Undecided set your webinar aside from the remaining? No worries.

Single-speaker displays are admittedly overdone. In a time when webinars are ubiquitous, it’s much more necessary to make use of totally different techniques to interact your viewers.

Take into consideration methods to combine up how the knowledge in your webinar is introduced. Listed below are some ideas:

  • Dialogue-style webinars work very well. We’ve discovered that unscripted, discussion-style webinars to be fairly efficient at participating our viewers. In lots of our reside occasions, we’ve foregone the slides fully and as an alternative introduced two audio system collectively and had a number ask reside questions on air. It’s efficient for each encouraging Twitter participation through a hashtag and preserving the content material conversational, however informative.
  • Reply your clients’ questions all through the occasion. Strive constructing a webinar round your prospects’ questions. Ship a name for inquiries to be answered reside on-air. This may assist construct engagement and pleasure for what’s to come back. Hopefully, the folks asking questions shall be extra more likely to present up day-of too.
  • Interact prospects beforehand by including interactive options within the webinar sign-up web page. You can even use a touchdown web page, like this, that features a voting function for folks to upvote their high questions. This will even assist you to prioritize the fabric your viewers is most inquisitive about.

Webinars Statistics 

In accordance with ON24, 68% of entrepreneurs say webinars are among the best methods to tie advertising and marketing exercise to income. Webinars also can assist generate high quality leads. Why?

  • They’re extremely participating. In accordance with GoToWebinar, the average webinar attendee viewing time is 57 minutes.
  • They work throughout all the buyer journey. From thought-leadership panel discussions to weekly reside demos, webinars are a dynamic and efficient approach to transfer prospects down the funnel from consciousness to closed deal and past.
  • They generate high-quality leads for gross sales. Webinars include a ton of details about your prospects that you need to use to establish high-quality, sales-ready leads. With every webinar registrant, you may acquire lead and engagement information that your gross sales crew can use to provoke customized outreach.
  • They carry shoppers to you for a wide range of causes. 27% of shoppers watch a webinar that teaches them extra a few ardour or a pastime, whereas 24% reported watching webinars for the leisure worth. 18% of shoppers watch webinars to additional their data about their career. Practically 1 / 4 reported watching webinars for all the above. 
  • They provide the alternative to show one thing particular about your product or the trade. 30% of shoppers report feeling extra engaged when a webinar teaches them one thing new. And when it’s about your product, it’s secure to imagine that they’re extremely inquisitive about changing. 
  • They’re seeing a rise in attendee conversion. ON24 reported a 61% increase in registrant-to-attendee conversion in April 2020. In 2019, it was 55%.

Webinar planning kit

We all know planning and selling a webinar may be tough for those who’ve by no means completed it earlier than. That is why we have compiled a information, template, and guidelines so that you can get your webinar off the bottom — whether or not it is your first or fortieth. Click on right here to obtain the package without cost.

It is All About Alignment

Webinars are seeing a well timed resurgence. They’re not simply an efficient advertising and marketing software; they’re additionally efficient gross sales instruments — however provided that your gross sales crew has the knowledge, content material, and instruments to make use of them to maneuver prospects down the funnel and shut offers.

Creating the form of alignment you should make this all a hit isn’t simple. That’s why HubSpot and GotoWebinar made this final information for making a profitable webinar and included a guidelines to information you thru pre, ongoing, and put up webinar communications.

Editor’s observe: This put up was initially printed in February 2018 and was up to date in January 2021 for comprehensiveness.

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